1. About this document
Personal information (which may also be called personal data), means any information about an individual from which that individual can be identified, whether directly or indirectly. It does not include data where personally identifying elements have been removed (anonymous data).
Co-operative Futures is a business development consultancy specialising in co-operative, mutual and community led businesses. Founded in 2000 it was set up to provide direct advice and support services and to engage in debates to find mutual solutions for challenges being faced by communities.
Personal data such as name, address, email address, phone number, or financial data such as account number and sort code for direct debit donations, are kept on a secure server.
Co-operative Futures complies with legal, regulatory and professional obligations, and in-so-doing must retain certain records to demonstrate compliance with those obligations. Those records may contain personal data.
Co-operative Futures is committed to ensuring that your data, including any personal identifiable information, is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.
3. Visitors to our website
When someone visits https://futures.coop/ we use a third-party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the numbers of visitors to various parts of the site. This is to help us improve our website experience for you the user as well as our services we offer to the market.
This information is processed in a way that does not identify anyone. If we do want to collect personally identifiable information through our website, we will be up front about this and clearly state what we will use it for.
- Collect any personally identifiable information (without your express permission)
- Collect any sensitive information (without your express permission)
- Pass personally identifiable information to third parties.
“Like many services, Google Analytics uses first-party cookies to report on visitor interactions. These cookies are used to store non-personally identifiable information, such as what time the current visit occurred, whether the visitor has been to the site before, and what site referred the visitor to the web page. Browsers do not share first-party cookies across domains.”
3.2 Links to other websites
Our website may contain links to other websites of interest. Please note that once you leave our website, we have no control over other websites and cannot be held accountable for any aspect of data privacy and protection.
4. Newsletter Subscribers
If you sign up for any Co-operative Futures e-newsletters we will only collect the following information:
- Full name
- Email address
- Whether you are a member of an organisation or company.
5. Social Media
We use third party providers LinkedIn, Twitter, Instagram, YouTube, and Facebook to manage our social media interactions and they all have their own privacy policies.
6. Job applicants, current and former employees
Co-operative Futures is the data controller for all the information you provide during the processes of recruitment and employment.
We will only collect the information we need including to fulfil legal obligations to progress and assess your application during the various recruitment stages; this may include from third parties such as recruitment agencies.
This will only be used to progress and assess your application and we do this on the basis that it is necessary to take steps at your request to decide whether to enter into a contract with you.
6.1 Retention of personal information
If you are not successful in your application, your information (including third party referee details) will be destroyed 6 months after the end of the recruitment process.
If you are successful in your application, your personal data will be used in accordance with our Employee Data Privacy Notice, which will be provided to you on induction.
7. Clients and Business Contacts
Co-operative Futures processes personal data about contacts of existing and potential clients and/or any individuals associated with them through emails, by phone or electronic calendar invites. We process this personal data solely for the purposes of our business contract and on the basis that it is in our legitimate interests to do so (i.e. to ensure that we can manage our relationship with our clients). This information will be retained securely for as long as necessary for the purposes set out for that business contract.
Personal Data, such as emails or phone numbers, will never be given or shared with 3rd parties without express permission and only then will it be given if there is a business case for doing so.
We have in place procedures and measures to manage and protect commercially confidential information we are required to handle through delivering our services for clients. These are normally dealt with through specific contractual agreements as required.
8. Photos and video footage
Sometimes photos or videos taken by Co-operative Futures will include members of the public participating in our actions and events. We do our best to ensure that anyone who would rather not be photographed or filmed is not included in the footage.
9. Your rights with regards to Personal Information
You may request details of personal information which we hold about you by writing to or emailing us.
Address: Co-operative Futures, City Works, Alfred Street, Gloucester GL1 4DF
If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.
You also have the following rights in relation to your personal data:
- A right to ask us to erase personal data in some circumstances.
- A right to ask for an electronic copy of some personal data to transfer it to another data controller.
- A right to object to the processing of your personal data where we process it on the basis of our legitimate interests.
- A right to ask us to restrict the processing of your personal data in some circumstances.
- A right to ask us to erase your personal data in some circumstances.
- A right to opt out of direct marketing.
- A right not to be subject to wholly automated decisions that have significant effects on you.
10. Sharing of Personal Information
We will be required to share your personal data with third parties in some circumstances. These include:
- Third party service providers, such as IT suppliers, hosting providers and web developers, for the purposes of allowing them to perform their services for us;
- Prospective or actual purchasers of all or any part of our business;
- Law enforcement agencies, regulators and government bodies where required and were permitted by laws.
Apart from this, we will not share your information without your consent.
11. Questions and complaints
If you have any questions about the processing of your personal data, please get in touch.
Address: Co-operative Futures, City Works, Alfred Street, Gloucester GL1 4DF
If you are not happy with how we have processed your personal data, you have the right to complain to the Information Commissioner’s Office. Please see www.ico.org.uk for more information on how to do this.
Co-operative Futures may change this policy from time to time and update this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 1st August 2023.